Minutes of LMBC AGM - 13th July 2011
LMBC AGM
Wednesday 13th July 2011
Meeting Open: 7.15pm
Apologies: Andras Nagy, Michael Smith, Rowena Fry, Nick Lawrence, Ian Ferrier, Phil Leslie, Peter Bird, Andrew Cathcart, Di Maynard, Sophie Kelly, Steve Campbell
Attendance: Tim Moore, Luke Witt, Adrian Stabb, Wayne Chapman, Lisa Heazelwood, Katrina Cathcart, Oliver Cathcart, Mark Diprose, Sarah McDermott, Paul Hunt, Ian Smith, Ben Mather, Phil Dent, Leah Dent, Chris Crerar, Chris Smith, Louisa Hay, Rob Potter, Jody Bush, Doug Miller
Pervious Minutes – accepted as true and accurate, moved by Lou, seconded by Doug.
Presidents Report – see attachment
Treasurers Report – see attachment
Tracks and Trails Report – see attachment
Ian elected as chairperson to run the AGM (nominated by Lou, seconded by Jody)
All positions declared Vacant
President: Phil nominates Doug – Doug does not accept, Tim nominates Luke – Luke does not accept. No further nominations. Position remains vacant.
Secretary – Jody nominates Lou, seconded by Ian Smith – Lou accepts. No other nominations. Lou declared Secretary.
Treasurer – Ian Smith nominates Ian Ferrier, seconded by Jody – Ian Ferrier accepted nomination prior to meeting. No other nominations. Ian Ferrier declared Treasurer.
Vice President – Paul nominated Doug, seconded by Jody – Doug accepts. No other nominations. Doug declared Vice President.
President – declared that club will run in the short term without president. President’s duties will be shared amongst the committee. Doug to draft a letter to send out to members requesting nominations for President.
Discussion about president two new committee roles filled to help reduce workload of President – Chris Crerar as Media Officer, Luke Witt as Chief Newsletter Writer.
Urgent Business:
Ian to pass administration of the Tracks and trails grant to Leah Dent.
Discussion about costs of first aid, Lou explained that we are required to have first aide under MTBA and St John’s do not provide reliable services.
Discussion about lack of volunteers at club events, despite membership numbers and participation being high. Decided to try and verbally ask people to help out, members do not always know we need volunteers and do not respond to emails.
Meeting Closed 8.15pm.
2011 Presidents Address
Good evening, I would like to welcome you all to the 2011 AGM of the Launceston Mountain Bike Club. It has been another big year for the club and I would like to thank you all for turning up tonight and for your ongoing support of the club.
I would like to take this opportunity to thank the members of the LMBC Committee who have put in a huge effort to keep the club ticking over this year. We have been extremely busy with a lot of different projects on the go that have required a huge amount of time from quite a few people.
I would especially like to thank Ian for answering my endless questions and taking care of the tracks and trails operations, and to Doug and Mark who have organised and timed nearly every race this year with me and have played key roles in the day to day running of the club such as the finances etc.
I would also like to mention the rest of the committee:
• Ben Mather
• Rob Potter
• Tim Dyke,
• Rowena Fry
• Adrian Cooper
• Mike Smith
• Andras Nagy
• Wayne Chapman
• Lisa Heazelwood
• Chris Smith
• Chris Crerar
• Rodney and Sharon Mills
• And our book keeper Di Maynard.
The mtb club is still sitting at around 200 members now which I expect will rise over summer as everyone madly prepares for Wildside and The Blue Dragon. Over the past 12 months there have been a few riders who have dropped off the radar but the club has also attracted many new riders through events such as the “Save the Devils” Charity Relay. I would just like to add that despite dismal conditions the relay attracted 75 riders and raised $2000 for the Save the Devil Appeal. I would like to take this opportunity to thank Chris Crerar for coming up with the idea and organising the event.
The club and riders have also benefited from the ongoing support of a number of key sponsors. Nearly 18 months ago the club was approached by the boys at Grafik with a proposal to redesign the club logo, website and associated merchandise. As you all would have seen by now the new website is up and running and the new logo has been well received. Grafik have also designed a new club jersey and I have printed out a couple of copies of the template for people to have a look at. We hope to start taking orders in the near future and will be aiming to keep the cost of the jerseys to a minimum. While the Grafik boys are not there this evening I would just like to aknowledge their contribution to the club, we have sent a few cartons of crownies their way as payment! Just fyi The value of the grafik proposal to the club is valued at around $9000
Country Club Tasmania have again come on board and continuing their sponsorship of the club that enables us use of a meeting room once a month for the committee meetings and tonight’s AGM as well as financial assistance and prizes such as the accommodation package for the 12 hour. Their support has been invaluable and is appreciated
This brings me to a quick rundown of our multitude of races over the past 12 months.
The Twilight races were again as popular as ever albeit for Heritage Forest which seems to scare off a few riders. I would like to thank the 2010/11 sponsors Rapid Cycling, Bike Central, Mountain Design, Convict Cutters and Rosilli Café for their ongoing support. I would also like to thank the twilight crew of Ben, Rob, Tim Moore, Row, Mark Chris Crerar and especially Jody for turning up each week and ensuring the races ran smoothly and making new riders feel welcome and reducing my stress levels. Hopefully with the 2011/2012 Twilight Season the club will have a new track to race on as we have approached Parks and Wildlife to use Trevallyn NRA as a potential venue and drop Heritage Forest from the calendar. I know I can hear your protests already….
The Junior Development Squad has moved ahead in leaps and bounds this year and as a result I can no longer beat the Ferrets. Adrian Cooper, Phil Leslie, Mike Smith and Andras Nagy have all put in a considerable amount of time and effort into the juniors and as a result we have all seen their confidence, skills and speed develop.
In an exciting new venture the club has introduced the Pathways Program in an effort to support those juniors identified as having the potential talent to race in the National Series under the guidance of some of the senior A grade riders. The club has secured the sponsorship from three local businesses: WHK Garrotts, Renovation Solutions and The Pantry to continue over the next three years. The riders that have been selected for 2011/2012 are Tom Goddard, Oscar Phillips, Joel Rogers and Ben Lack.
The 12 hour – While we didn’t get quite as many riders as we had hoped for those that did turn up were treated to a great track and an amazing array of food. The picturesque setting of the Dickenson’s farm “Elverton” has made for a great 12 hour venue with plenty of space for parking, camping and racing. A big thanks to Tim for the endless hours that he spent building the track, most in his own time and for arranging such great caterers and to Doug who coordinated the event and the rest of the finer details.
Having spoken to many people who couldn’t attend for one reason or another, they were all very disappointed to have missed out after hearing the reports.
With planning already underway we are looking forward to a bigger and better 12 Hour in 2012!
Over the summer the club held a series of three 2 hour enduro that proved to be very successful with each attracting 60-80 riders. With this short race format proving to be a hit other clubs have also taken on the idea with the Cradle Coast Club running a winter series for all those who like playing in the mud. LMBC will again be running the 2 hour enduro series over the spring and summer months so stay tuned for dates.
I would like to take this opportunity to thank Forestry Tasmania especially Peter Bird and Tony Scott for their support of the State DH and XC Championships under the Community Assist Program. Without their support for events such as these we would not be able to provide the 1st aid and prizes without significant cost to the club and riders. The DH championships at Wyena attracted 50 riders with many travelling from the south of the state and all reported a great days racing with only a few minor incidents involving trees and handlebars and while the rain deterred a few from Ravenswood everyone appeared to enjoy themselves despite a few slippery rocks.
I do think that we are pretty lucky in the North of the state to have so many great venues to ride and race on our door step. Between, Kate Reed, Trevallyn, Ravenswood, Hollybank, Four Springs, Wyena, Ben Lomond and Blessington all within an hour from town – there are not many other clubs who can boast about such choices. I would like to thank Parks and Wildlife for their ongoing support of our club events including a quick change of venue for the Charity Relay as well as the close working relationship that we have developed through the tracks and trails grant. We have worked hard to establish a good working relationship with Parks and Wildlife and we will all benefit as riders in the long run.
I will let Ian give you a brief run down on the Tracks and Trails strategy and what has been happening over the past 12 months after I have finished yakking.
One of the main gripes that we get from riders is that the results are slow to be uploaded on to the website after an event. We are addressing this problem and the new website has made it much easier to upload the results and we are currently updating the race software that is sometimes a logistical nightmare to run. I would like to thank Ben, Mark and Ian for their endless hours spent fixing the race results and setting up the computers as it is a tedious and thankless task. If there are any more people out there willing to come and learn the race software it would be much appreciated even if it is just helping with rego at races or punching in numbers.
In Closing
I have announced at the June committee meeting that I will not be standing for president again this year. I am extremely proud of what we have achieved over the past year and while it has been an extremely busy year for me I have enjoyed most of it. There have been a few tense moments and near panic attacks (usually involving a computer or twilight race) but I believe we have run excellent races at some excellent venues.
I intend to remain on the committee for the next 12 months and continue with some of the projects that are underway as well as coordinating races.
Thank you all for coming along tonight and showing your continual support of the club.
